This Privacy Policy applies to the personal information, including sensitive personal information, that you may provide, or A&O Shearman may obtain, in connection with our access to education and employment community programs, including:
- the Smart Start Experience and bursary program.
- ReStart, our program to help people over the age of 50 return to work.
- our relationships with our partner schools and charities.
Personal information is information that identifies you or may be used to identify you. Sensitive personal information includes information concerning your ethnicity, your religion, your health and any disability requirements.
A&O Shearman refers to Allen Overy Shearman Sterling LLP, its subsidiaries and the other partnerships, corporations, undertakings and entities which are authorized to practice using a name which includes ‘Allen Overy Shearman Sterling’ or ’A&O Shearman’. See the section entitled ‘Who the data controllers are’ below for more information.
This policy describes:
- what personal information we collect and process about you and how we obtain it
- how and on what basis we use your personal information.
- how long we keep your personal information.
- who we share your personal information with and how we protect it.
- which countries we transfer your personal information to.
- your rights regarding your personal information and who the data controllers are in respect of it.
- changes to our Privacy Policy and who to contact with questions or concerns.
What personal information we collect about you
The personal information we collect and generate about you in connection with our access to education and employment community programs includes:
- basic information, such as your name, contact information (postal address, email address and phone numbers), date of birth and gender.
- identification and background information provided by you or collected by us as part of our application processes, including your skills, qualifications, academic details, employment history and
- other experience, career aspirations, details of citizenship and right to remain and study, and a copy of your university application in the case of the Smart Start bursary program.socio-economic information collected by us as part of our application processes, including eligibility for free school meals, whether you are the first in your family to attend university and whether you have been a refugee or an asylum seeker.
- information you provide when you are visiting the offices of A&O Shearman or its business partners, including dietary and access requirements.
- technical information such as information from visiting our websites, using our IT systems, from communications we send to you electronically and in relation to your use of and access to our premises, such as electronic access records and CCTV footage.
- your ethnicity and/or whether you consider yourself to have a disability or long-term health condition, which is sensitive personal information, but only should you choose to provide it.
- bank account information for the purposes of making payments to you or reimbursing any expenses.
- in the case of the Smart Start bursary program, financial information including details of other financial support.
- photographs or video recordings received directly from you or that are taken of you participating in workshops or activities. These may contain sensitive personal information, for instance if they indicate your religion or ethnicity.
- feedback from your school, our staff and third parties involved in delivering the programs.
- contact details for people we need to contact in case of an emergency.
- in the case of the Smart Start Experience, contact details for your teacher.
- any other information relating to you which you provide to us.
Before providing us with personal information about another individual, please make sure that you have their permission to share it with us for the relevant purpose.
How we may obtain your personal information
In relation to your application or participation in our access to education and employment community programs, we collect or obtain your personal information:
- through completion of an application form and as part of our assessment and acceptance procedures.
- during interviews and assessment exercises.
- from third parties working with us on our access to education and employment community programs, such as Causeway Education and Connectr. See the section entitled ‘Who we share your personal information with’ for more information.
- in connection with your attendance at our offices, such as access and dietary requirements provided by you or CCTV footage or electronic access information.
- in the course of any work experience you undertake with us or as a result of participating in workshops, training, seminars or other activities.
- in surveys and feedback sessions with you to get your views on our programs and how they have benefitted you.
- from A&O Shearman staff and business partners in relation to your participation in our programs and any work experience you undertake.
- when you contact or communicate with us, including by email and through websites or applications (including aoshearman.com).
How we may use your personal information
We will only process the following sensitive personal information:
- your dietary and access requirements in order to cater for your needs when visiting our offices.
- your ethnicity and whether you consider yourself to have a disability or long-term health condition for diversity monitoring and reporting purposes.
We will process and use your personal information more generally in order to run, administer, promote and improve our access to education and employment community programs and to help us consider any new programs we might offer.
Where you choose to participate in them, we will use your personal information in relation to other programs that develop employability skills, prepare individuals for the workplace and to provide work experience with A&O Shearman, our clients or business partners.
We may use photographs or video recordings of individuals participating in workshops or other activities and quotes in relation to their experiences:
- in materials and publications created by A&O Shearman for internal events or meetings.
- on A&O Shearman websites and social media available to the general public.
- in A&O Shearman’s annual review or other external publications that are available to the general public.
- in local, national and international newspapers or news programs.
- in any similar promotional media or marketing materials.
How and on what basis we use your personal information
We have set out below the principal purposes for which A&O Shearman use your personal information and the legal basis (as set out in data protection law) that we rely on to do so.
Purpose
To provide information requested by you and to communicate with you.
Legal basis
For our legitimate business purposes (i.e., to provide information that you request and to communicate with you).
Purpose
To process and assess your application and consider your suitability for our access to education and employment community programs.
Legal basis
For our legitimate business purposes (i.e., to assess and consider your application) and to take steps prior to entering into a contract between you and us To comply with any legal obligations that apply to us in relation to this purpose, such as to establish eligibility to remain and study in the UK.
Purpose
To organize and host workshops and exercises, provide training, host events that you attend and provide work experience, where relevant.
Legal basis
For our legitimate business purposes (i.e., for example, we will collect data to facilitate your visit to our premises and maintain the security of our systems and premises) We may also process personal information to ensure compliance with the firm's legal obligations to provide appropriate access to its premises and comply with health and safety requirements.
Purpose
To promote and improve our access to education and employment community programs.
Legal basis
For our legitimate business purposes (i.e., the provision, improvement and promotion of our programs).
Purpose
For diversity and equality monitoring purposes.
Legal basis
For our legitimate interests and for reasons of substantial public interest (i.e., to monitor and evaluate the effectiveness of our programs and the diversity of its applicants and participants). We will request your consent in circumstances where required by applicable law.
Purpose
For remuneration and reimbursement purposes, in particular to reimburse expenses and, if you are awarded a bursary, to pay the agreed financial support.
Legal basis
For our legitimate business purposes (i.e., to reimburse expenses of those who wish to participate in our access to education and employment community programs) and, depending on the circumstances, to perform a contract between you and us.
Purpose
To audit and monitor the use of our website and other technology tools.
Legal basis
For our legitimate business purposes (i.e., the provision of the website and technology tools and to improve and ensure the security of those resources).
Purpose
To maintain appropriate business records.
Legal basis
For our legitimate interests.
Purpose
To fulfil our legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims.
Legal basis
For our legitimate business purposes and for compliance with legal obligations to which we are subject.
